Why This Role Is Important

AI2 is looking to hire a Sr. Payroll Specialist to join our Administrative Operations (AO) team. We will be bringing payroll processing in-house and are seeking someone who is comfortable handling all aspects of the process. This is a key role as we continue to scale our AO team and will require thoughtful communication and consideration with all partners involved.

We have benefited from an affiliate relationship with Vulcan Inc. over the past few years and they have been handling payroll for us during that time. While we are bringing payroll in-house and taking ownership of the process, we’re looking for a team member who is happy to collaborate with Vulcan Payroll as well.

Part-Time (< 20 hours/week), 1-yr. term position and you will report directly into the COO.

What You’ll Be Doing

Payroll Administration:

  • Compile, analyze, prepare, and input payroll related information into our ADP payroll system, ensuring accurate and timely processing of new hires, interns, transfers, promotions, terminations, time off, garnishments and benefit related payments (including 401(k) contributions)
  • Answer general payroll related questions, leave accruals, wage deductions, fringe benefits, and other applicable issues and maintains current knowledge of IRS and applicable State/Local regulations
  • Assist with periodic payroll related activity reconciliations and audits

What You’ll Come With

  • 3+ years of experience in a payroll capacity, experience working with “ADP Workforce Now” a plus
  • A deep understanding of the importance of confidentiality and non-disclosure according to the general standards set forth by HIPPA
  • Excellent written and verbal communication and a strong attention to detail
  • Ability to handle multiple tasks and prioritize effectively
  • Strong professionalism and communication skills
  • Demonstrated honesty, responsibility, integrity and fulfillment of commitments


About AI2
The Allen Institute for Artificial Intelligence is a non-profit research institute in Seattle founded by Paul Allen and headed by Professor Oren Etzioni. The core mission of AI2 is to contribute to humanity through high-impact research in artificial intelligence.

Why AI2
In addition to AI2’s core mission, we also aim to contribute to humanity through how we treat each member of the AI2 Team! Some highlights are:

We are a learning organization – because everything AI2 does is ground-breaking, we are learning every day. Similarly, through weekly AI2 Academy lectures, a wide variety of world-class AI experts as guest speakers, and our commitment to your personal on-going education, AI2 is place where you will have opportunities to continue learning right alongside us;
We value diversity of thought – we seek Software Engineers who can bring novel experiences and modes of problem solving to our leading-edge mission. If you are creative and efficient in your approach and insightful in your questioning, AI2 could be a great environment for you;
We emphasize a healthy work/life balance – we believe our team members are happiest and most productive when their work/life balance is optimized. While we value powerful research results which drive our mission forward, we also value dinner with family, weekend time, and vacation time. We offer generous paid vacation and sick leave as well as family leave;
We are collaborative and transparent – we consider ourselves a team, all moving with a common purpose. We are quick to cheer our successes, and even quicker to share and jointly problem solve our failures;
We are in Seattle – and our office is on the water! We have mountains, we have lakes, we have four seasons, we bike to work, we have a vibrant theater scene, and we have so much else. We even have kayaks for you to paddle right outside our front door;
We welcome interest from applicants from outside of the United States;
We are friendly – chances are you will like every one of the 50+ (and growing!) people who work here. We do!