Photo via Bigstock

When I was a kid, my nickname was: “Busy Lizzie.”  Now as CEO of an online project management company and mom to two young kids (not to mention wife, daughter, sister, friend…), I’m still running at full speed most days.

There are plenty of people who give work-life balance advice like, “Take time for you.” “Do yoga.” “Just disconnect.”

For better or worse, I’m not one of them.

While it stings to admit it, the truth is that I’m a Type-A, perfectionist control-freak. I spend many of my waking hours thinking about priorities, organization, and how to be more efficient – both at work and in spending time with family and friends. You would have to pry the goal of being both a great mom and a great CEO with a clean house from my cold dead hands.

Here is the set of hacks I’ve worked out to optimize my time and get the most out of every day. I won’t claim that these eliminate life’s inevitable exhaustion, anxieties, and frustrations, but they might help smooth the way.

1. Invest in your relationships the same way you do in your 401k.

By this I mean make small, regularly scheduled investments. My husband and I have a babysitter that shows up every other Thursday night.  That means we have to actively *cancel* our dates instead of actively *schedule* them. It’s too expensive to go out all the time, you say?  We like to joke that babysitters are cheaper than a divorce.  I use the same rule of thumb with friends, family, my dentist, and my hairstylist: never leave one social event/visit/appointment without scheduling the next.  The mental overhead it can save is priceless.

2. Pay for services, not for stuff.

I was at a business lunch recently with a woman who remarked: “Wow, I had that same bag about four years ago!” Yup, that’s right. I don’t have much of a handbag budget, but I do have a budget for someone to help with the yard. I only own one pair of boots, but I have my groceries delivered to my doorstep almost every week.  As a rule, I try to spend my resources on things that free up time instead of take up space.

3. Treat your home like you do your inbox: get rid of everything you don’t truly value.

Liz Pearce

If my daughter realized how many pieces of her artwork have gone straight into the recycling bin, she would be mortified (Don’t worry; I still have a huge box of her finest work.). The same goes for every birthday party goody bag toy, unloved stuffed animal, outdated magazine, stain-covered shirt, and extinct piece of media that crosses my path. I can’t stand to have stuff piling up on the counter or leaping out at me when I open drawers. It adds a small amount of friction to every little task, and that can add up to a significant emotional burden. That’s why I try to get rid of at least 15 things every single day. They might be pieces of junk mail or leftovers that are past their prime, but small, frequent acts of de-cluttering can make a big difference in your stress level.

4. When it comes to parenting, comparison is the root of all unhappiness.

I realize that parenting email lists, blogs, and books are supposed to help you raise happy, well-adjusted kids, but for me they backfire. The deluge of advice, product recommendations, and Pinterest boards adds to my anxiety, it doesn’t alleviate it. My answer is to shut them out almost entirely, and to focus my energy on what’s going on within our own four walls.  We pick puzzles over piano lessons, drawing pictures over Disneyland and bowls of popcorn in front of the TV over kiddie 5ks. For now, downtime at home and some undivided attention seem to be the key ingredients in their happiness.

5. Conquer meal planning and you can conquer the world.

Photo via Andrew Hitchcock

My number one logistical challenge is how to feed everyone.  Four people x (3 meals + 2 snacks) x 7days = 140 times a week we have to prepare or purchase food. Throw in picky eaters, health concerns, and social calendars and you’ve got yourself a ball game. Here’s the hack: make a one-page categorized list of all of your family staples, organized by section in the grocery store, and leave room to write in the random stuff. (Here, go ahead and use mine.) Print out a copy for each week. Start by highlighting the things you’re running out of. On the weekend, plan your weekly meals and add any additional items to the list. Go to the store one time (or order online!) and shop from your fridge and pantry the rest of the week.  I know it sounds like a lot of trouble, but it pays back in spades.

6. Allow yourself at least one vice.

Chocolate, reality TV, bad science fiction, use your imagination. I don’t care what it is, but allow yourself at least one indulgence for whenever the stress gets to you. In my case that’s most nights, when you’ll find me on the couch with a glass of wine, watching reruns of The West Wing. Sure, I usually head back to work for a couple more hours it’s over, but by that point I’ve recovered sufficiently to take another whack at my to-do list.

Liz Pearce is CEO of LiquidPlanner, a Seattle online project management startup. When she’s not managing her startup or cooking for her family, she’s Tweeting @lizprc.

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  • Matt Heinz

    This is fantastic, great stuff. Great way to help navigate the “Bermuda triangle” of productivity challenges – 1) Type A personality, 2) running a business, and 3) attempting to manage a family.

    • johnhcook

      Never heard of that as a “Bermuda Triangle of Productivity” but I am certainly right in the mix of that. I love Liz’s advice on paying for services, rather than stuff. You should see my yard right now — certainly a casualty of starting GeekWire (along with our poor 80-pound dog who is not getting as many walks as he used to).

      Any landscapers or dog walkers out there? :)

  • Tatyana

    I think if more of us focuses on #2 we’d be a happier society. More services = more experiences. That’s what life’s about. Great article!

  • daryn

    Love it, but who the hell says “I had that bag 4 years ago”? Sounds like their face wanted meet the bag again :)

    • Liz Pearce

      I think it just slipped out ;)

  • Juliana

    I think Liz just wrote about my life – love the article, I agree with all of it, but admit I have more than one pair of boots :).

  • Ruby White

    I never leave comments on here, but this article was too good to not. Great write up Liz!

    • Liz Pearce

      Thanks, Ruby!

  • MrWizard

    A+++ would read again

  • Nick

    West Wing!

  • mattdyor

    Thanks for sharing, Liz. Great article on all fronts (less stuff, Amazon Fresh, West Wing…). My family needs more puzzles!

    • Liz Pearce

      Puzzles are the best. ;-)

  • URGravity

    Hi Liz, great article about not forgetting about those “other” things that happen in our life and are important. Time is like an investment, invest poorly and it will hurt you in the future.

  • CRB

    Agree, agree, agree, agree, agree! :) Date nights began to stress me out, so we started going away for a weekend once per quarter. (Yes, we leave our kids with a babysitter for two nights.) I never feel guilty spending money on sitters, landscapers, house cleaners, etc. I also never hesitate to say, “I can’t cook tonight, we need to go out.” My quiet time is reading and The Good Wife, on demand.
    Thanks for writing this….great validation and reminder of what’s important.

  • algard

    Thx for sharing Liz! Work-life balance is a difficult concept in this crazy industry of ours. So I admit that I was skeptical when I read this headline, but it turned out to be a great read. I try to practice a few of these, but you said it much more eloquently than I would. Two more tips on my wife’s/my list:
    – Always have a vacay planned on the calendar, no matter how far out.
    – Cherish all interaction with the family. The concept of “on Thur, 5-8pm I’m going to have top quality time w/ my kids and create memories” sets the bar too high. Most of the quality interaction in our family comes from random occurrences when we’re doing mundane things together. We try to spend as much time together as possible w/o distraction. Unfortunately not enough, but at least it’s free from the pressure of unrealistic expectations.

    • Liz Pearce

      Great additions, Alex! Thanks for the feedback.

  • Leigh

    This is a great article. You have articulated what we’ve strived to do for years. At the end of the day we value family time over the frenetic, overscheduled and underwhelming lifestyle touted in the media.

  • Lee

    I have tried, so many, many times to convince my husband to do #2 and #3. #2 is particularly difficult as we both share the budget and, since we’re new homeowners, he thinks that he’s quite the handy man… I like the idea of #1; we have been very involved in many home improvement projects –again, that the handyman decides to do himself– that I have become hostage to my own house and my husband, lol. I fear that I’m getting a little bit resentful because I’m having an “I don’t want to cook” strike most nights, although I end up cooking anyways…
    I hope that we can start getting ourselves back on track specially now that we’re on the verge of planning parenthood!

  • Lisa Gettings

    Liz, I absolutely loved this article! From the title I was expecting a more competitive, aggressive perspective based on your identification as a “type-A” person. Maybe it’s just me, but I have associated some negative connotations with that label. But your approach gets to the heart of living by prioritizing (in my opinion) what really matter for quality of life. Kudos to you! By the way, I use a task list app called Workflowy (on my iPhone) for my grocery list and apply hastags to each item that relate to sections of the store so I can efficiently shop. Maybe I’m a “type-A” too? ;-)

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